The city of Regensburg is the capital of an administrative district with currently just under , inhabitants. In the municipal administration with the associated districts, there are currently about 4, people working in the administration and about 2, employees in the schools.
Up to now, all data of the administration and the schools was stored using conventional data storage technology SAN. The exchange of data was mainly carried out as an attachment via email or with the help of open source cloud systems. However, with the EU-GDPR coming into force in , the requirements changed and the desire for an easy to connect solution, beyond the boundaries of the own network, became loud.
It should be easy to integrate into Windows, but also guarantee a secure and data protection-compliant provision of large amounts of data through a connection to Outlook. Since the local government previously used the NetApp storage system, docking should also be possible here. However, the focus was also on promoting team collaboration, both internally and externally, in order to meet the constantly growing demand. Another factor was that teachers in schools in particular had special requirements for the solution.
For this group of users, it is a top priority that teaching materials are available at all times. This also applies, for example, to students who are not usually registered in the system as authorized users. It should also be possible to register all the schools in the district as separate clients with their own administration. In addition, it was a prerequisite that in future all data of the administration instance be stored in an object storage via S3 technology, since in future the file service should be set to object storage.
There is no possibility to decrypt the data on the server itself, as the key material is located on the client. All information that is stored or sent with it is maximally protected in this way so that not even an admin or DRACOON as provider has access. An outflow of data can thus be excluded. This also underlines the philosophy "Your key to digital freedom". The control over the data lies exclusively with the user.
